Digital Badges/Roster Process

Background

• Swim instructors and staff might not need to muck around with the tasks of setting student names onto rosters within the Pgh City of Learning site. Hopefully, the set-up details are completed on the first day of Summer Dreamers in 2015.

• Every coach should be able to help and manage the student roster for Digital Badges.

• A bulk upload capacity is available that can add multiple students to City of Learning.

Procedure

1. Generate spreadsheet of students to enter into the website (Pre-formatted version here). This requires certain information of the student: name (first and last), date of birth, and email address (13 and older). There is optional information to enter for each student's parent/guardian: name (first and last), phone number, and email address. There are also optional fields to enter for each student: Program ID (automatically determined later in the process if not indicated on the spreadsheet), Student ID, and zip code.
2. Enter this spreadsheet into the city of learning site.
   1. Log into pghcityoflearning.org/admin
   2. Select proper organization in the top right drop down menu
   3. Select the green "add multiple students" button in the lower right quadrant of the screen
   4. Select the correct event from the drop down menu on the next screen
   5. Select choose file, and point to the roster spreadsheet generated in the very first step
   6. Wait for the confirmation email